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Executive Assistant - Night Shift (Male candidates only) - IT Sector
Job Type	Permanent
No of Openings	1
Job Sector	IT Sector
Experience	1 to 3 Years
Education	Bachelors Degree
Job Description	JD > The candidate should be able to manage task scheduling, task follow- ups and calendaring for the Executive Office > Drafting and publishing relevant announcements > Managing phone calls, routine emails and correspondence > Administrative tasks and functions > Compiling routine reports and documents > Filing > Travel Arrangements > Organizing executive office meetings > Handling correspondence on a day-to-day-basis. > Minutes of company meetings. > Maintaining appointments of the Executive staff > Regular Secretarial functions. > Generating PowerPoint presentations. > Establish & maintain confidential files concerned with personnel & policy matters > Answer & screen telephone calls > Arrange appointments or meeting schedules for consultants > Manage the schedule and calendar and coordinate in setting up of > meetings/conference calls. > Attend important meetings, take down the minutes and follow up on action items to closure. > Prepare regular MIS reports. Other miscellaneous duties assigned from time to time. Desired Profile > Good oral/written communication skills > Process oriented: Demonstrable commitment to following processes, documentation etc > Very computer savvy, proficient at using the Internet > The candidate should be proficient in all the MS Office tools Excel, Power Point, Word, PDF etc > Should have experience of generating MIS reports. > Good written and verbal English > Minimum 2 years of experience as secretary > Should be a team player, good coordinator > Should have 1-3 yr. of relevant work experience > Keep system up to date for orders, projects, budgets and allocations (Primary) > Keep employee transfers up to date (with help from HR) (Primary) > Keep track of proposal submissions, win/loss status (Primary) > Keep track of invoicing, order status (Primary) > Follow up with PMs/TLs about status reports (Primary) > Minute and track action items from meetings (Primary) > Coordinate with Facilities for seating for new employees, training rooms > Coordinate with IT for computers, system access etc > Track Clients access cards: status, owners, etc > When employees transition out of project/resign, ensure handover of all artifacts > Maintain contact list for clients
Job posted on	02/25/2010 - 08:44 AM
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Executive Assistant - Night Shift (Male candidates only) - IT Sector

Job Type

Permanent

No of Openings

Job Sector

IT Sector

Experience

1 to 3 Years

Education

Bachelors Degree

Job Description

JD

> The candidate should be able to manage task scheduling, task follow- ups and calendaring for the Executive Office
> Drafting and publishing relevant announcements
> Managing phone calls, routine emails and correspondence
> Administrative tasks and functions
> Compiling routine reports and documents
> Filing
> Travel Arrangements
> Organizing executive office meetings
> Handling correspondence on a day-to-day-basis.
> Minutes of company meetings.
> Maintaining appointments of the Executive staff
> Regular Secretarial functions.
> Generating PowerPoint presentations.
> Establish & maintain confidential files concerned with personnel & policy matters
> Answer & screen telephone calls
> Arrange appointments or meeting schedules for consultants
> Manage the schedule and calendar and coordinate in setting up of
> meetings/conference calls.
> Attend important meetings, take down the minutes and follow up on action items to closure.
> Prepare regular MIS reports. Other miscellaneous duties assigned from time to time.

Desired Profile

> Good oral/written communication skills
> Process oriented: Demonstrable commitment to following processes, documentation etc
> Very computer savvy, proficient at using the Internet
> The candidate should be proficient in all the MS Office tools Excel, Power Point, Word, PDF etc
> Should have experience of generating MIS reports.
> Good written and verbal English
> Minimum 2 years of experience as secretary
> Should be a team player, good coordinator
> Should have 1-3 yr. of relevant work experience
> Keep system up to date for orders, projects, budgets and allocations (Primary)
> Keep employee transfers up to date (with help from HR) (Primary)
> Keep track of proposal submissions, win/loss status (Primary)
> Keep track of invoicing, order status (Primary)
> Follow up with PMs/TLs about status reports (Primary)
> Minute and track action items from meetings (Primary)
> Coordinate with Facilities for seating for new employees, training rooms
> Coordinate with IT for computers, system access etc
> Track Clients access cards: status, owners, etc
> When employees transition out of project/resign, ensure handover of all artifacts
> Maintain contact list for clients

Job posted on

02/25/2010 - 08:44 AM

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Job Details